Job Opportunities

DEVELOPMENT DIRECTOR

This position is responsible for working with the Executive Director, the Board of Directors, and Fund Development and Marketing Committee to plan and implement all aspects of fund development and public relations for the Saratoga Springs Preservation Foundation.  Provide leadership on all fundraising initiatives including membership, donor cultivation, events, sponsorships, major gifts, grants, educational programs, and planned giving.  Identify, organize, and manage the fundraising activities with a focus on new opportunities to obtain ongoing and increased support.

Development

• Develop and implement a comprehensive written annual fund development plan in coordination with the Executive Director, Board of Directors, and Fund Development & Marketing Committee to provide a diverse and sustainable funding base for the Saratoga Springs Preservation Foundation.
• Provide monthly reports to the Executive Director and the Board of Directors that measure progress towards achieving the plan.
• Grow membership, annual appeal, event and program revenue, corporate sponsorship, grants, planned giving, and stock contributions.
• Steward relationships with members, donors, and volunteers.
• Develop and implement an annual communication plan to promote all aspects of fund development. Communications include written materials, website, and social media

Fundraising

• Manage the Annual Appeal.
• Assist with capital or special purpose campaigns as identified by the Executive Director and Board of Directors.
• Communicate with donors about charitable giving options, including planned giving and stock contributions.

Membership

• Oversee, grow, and evaluate the membership program.

Events & Educational Programs

• Identify and implement events and educational programs to advance the Foundation’s mission, revenue goals, and build long term loyalty and support in partnership with the Executive Director, Board of Directors, and Fund Development & Marketing Committee
• Responsible for the Foundation’s largest annual fundraiser, the Historic Homes Tour. Aspects of the event include securing houses; soliciting honorary committee support and corporate sponsorship; developing and designing all print materials – invitations, posters, and event program; managing volunteers; and overseeing day-of even details for the tour and associated Porch Party.
• Responsible for all media related activities for events and educational programs, including writing and distributing press releases, maintaining media contact lists, social media communications, and coordinating design and publication of promotional materials.
• Oversee the Annual Meeting & Preservation Recognition Awards, Pints for Preservation Pub Crawl, volunteer recognition reception, educational programs, and any new events developed.

Grants

• Assist with identifying potential grant opportunities, preparing applications, and providing necessary reports and ensuring compliance as required for any grants awarded.

Administration

• Effectively delegate tasks to the full-time Preservation & Programs Coordinator and part-time Administrative Assistant to fulfill responsibilities.
• Oversee donor management system, Little Green Light.
• Assist the Executive Director with various tasks, such as reviewing financial statements for accuracy, preparing board meeting materials, and submitting payroll.
• Recruit and efficiently use volunteers to execute events, programs, and administrative tasks.
• Represent the Foundation at community events.
• Other duties as assigned.

This is a full-time position requiring 40 hours/week with benefits – paid vacation and holidays, health and dental insurance, and Simple IRA contribution. Availability for meetings, events, and programs on evenings and weekends is required.  Must have the ability to lift and carry 30 pounds and have reliable transportation.

Total Compensation Range: $60,000 to $80,000, based on experience.

Requirements

Applicants must be creative, energetic, self-motivated, comfortable in a small office environment, and be able to multi-task.  Qualifications include:

• BA/BS degree.
• Experience in not-for-profit membership, events and programs, marketing and communications, and volunteer recruitment.
• A proven track record of fundraising success and goal achievement.
• Advanced PC skills and expert proficiency in Microsoft Office Suite. Donor database, In-Design, and Publisher experience preferred.
• Strong oral and written communications skills.
• Experience with managing staff and volunteers.
• Demonstrated ability to work as a team to achieve results.
• Exceptional administrative, organizational, and prioritization skills.
• Ability to handle multiple projects simultaneously.
• Dedication to the Foundation’s mission and appreciation of Saratoga Spring’s special historic legacy.

To Apply:

Submit a cover letter and resume by email with the subject “Development Director” to admin@saratogapreservation.org. The cover letter should be addressed as follows:

Samantha Bosshart, Executive Director
Saratoga Springs Preservation Foundation
112 Spring Street, Suite 203
Saratoga Springs, New York 12866

Applications accepted on a rolling basis.  Anticipated start date January 6, 2025.

Administrative Assistant

The Administrative Assistant position is responsible for assisting the Executive Director, Development Director, and Preservation & Programs Coordinator with day-to-day administrative tasks.  The Administrative Assistant primarily reports directly to the Development Director and as needed the Executive Director.  This is a part-time position requiring 15-20 hours/week.  The duties include:

Office Support

• Answer incoming phone calls and direct questions and inquiries to appropriate staff as needed as well as update phone recording to reflect current programs.
• Maintain office procedures.
• Make copies and file, including correspondence and related press.
• Maintain inventory of office supplies.
• Schedule meetings as requested.

Bookkeeping Assistance

• Date, secure approval, and scan invoices.
• Compile, copy, scan, and file bank deposits.
• Reconcile Stripe, payment platform, and Little Green Light (LGL), donor management database with Bookkeeper.

Donor Database Management

• Complete membership, donor, volunteer, event, and educational program data entry.
• Execute monthly membership, annual appeal, and other donor correspondence and mailings.
• Create, manage, and update reports for membership, donations, programs, and events.

Project & Event Support

• Assist with events and educational program logistics.
• Create events and associated forms in LGL and link to the website for online registration.
• Post events on local and regional event calendars.
• Distribute press releases.
• Assist with updating the website and social media to provide current information about the organization and events.

Volunteer Coordination

• Enter volunteer hours into LGL.
• Ensure volunteer information is regularly updated.
• Assign volunteer thank you calls and follow up to ensure completed.
• Coordinate volunteers for programs, events, and mailings.

Other Duties

• Enter new property owner data, file, and regularly mail welcome letter.
• Other duties as assigned.

Availability for meetings and events in the evenings and weekends is required.  Must have the ability to lift and carry 30 pounds and have reliable transportation.

Requirements

Applicants must be creative, energetic, self-motivated, comfortable with a small office, and a hands-on work environment.
Qualifications include:

• Proficiency in MS Office – Excel, Word, specifically mail merges, and Publisher. Little Green Light or comparable donor management experience is plus.
• Excellent communication skills.
• Exceptional administrative, organizational and prioritization skills and dedication to completing tasks in a timely manner.
• Demonstrated ability to work as a team to achieve results.
• Non-profit experience preferred, but not necessary.
• Dedication to the Foundation’s mission and appreciation of Saratoga Springs’ special historic legacy.

Salary Range:  Hourly rate based on experience.

To Apply:
Submit an electronic cover letter, resume, and references by email with the subject “Administrative Assistant” to admin@saratogapreservation.org. Anticipated start date March 1, 2025.

Saratoga Springs Preservation Foundation
Attention: Samantha Bosshart

112 Spring Street, Suite 203
Saratoga Springs, New York 12866
admin@saratogapreservation.org

Applications accepted on a rolling basis.

INTERNSHIP & VOLUNTEER OPPORTUNITIES

The Foundation is always looking for volunteers and interns to assist with us with fulfilling our mission.

For internship opportunities, please send your resume and/or areas of interest to:
Eileen Scheier
Administrative Assistant
Saratoga Springs Preservation Foundation
112 Spring Street, Suite 203
Saratoga Springs, New York 12866
admin@saratogapreservation.org